How To Write a Press Release That Grabs Attention

May 20, 2019

[Editors Note: This article was written by Angela Mastrogiacomo.]

Odds are you know about the importance of a well engaged social media presence, a set of killer hi-res photos, and a captivating bio that tells the story of who you are and what it is you’re all about.

But what about press releases?

It can be easy for these guys to fall by the wayside as you prepare for your next big release. And while the truth is a successful career takes a lot of attention to a variety of moving parts, press releases are one of the cornerstones of any successful release strategy.

But writing one that’s as attention grabbing as you need it to be? That can be tricky—but we’ve got you covered.

Make sure it’s the right time

Before you go crazy writing your press release, you want to make sure the timing is right. Sometimes I see artists writing press releases about anything and everything and then wondering why no one is picking them up (more on distributing your press releases later).

Part of the problem is often that it’s simply not the right time. Not every single thing requires a press release. In general, you’ll only really need them for big announcements like a new single/video/album coming out or a lengthy tour. Those are the kind of big ticket items you want to draw attention to.

Tell a story

Write your press release as if you’re telling a story. Because in a way, you are. It’s the story of you.

To make it compelling, you want to capture your audience and give them strong imagery to hold onto, so crafting something that’s full of descriptions, creative language and sentences that flow together is really important. If you just stick to posting cold facts and nothing else, people aren’t going to care.

Think of it as a feature article that someone is writing about you or your band, and write it in the third person, objectively, (or hire someone to do it for you). Nailing this part is important, so take your time.

Give the audience a taste of who you are

There’s no right way to format a press release, but one thing you want to be sure of is that you’re giving them a clear taste of who you are.

Just like with your bio, this is an opportunity to connect with people in a new way, and begin to build those bonds that will serve you throughout your career. You aren’t simply shoving facts at them and hoping they latch on—you’re trying to connect on a deeper level.

So although you don’t want your press release to be a list of just facts with no connection value, you do need to sprinkle in those facts. This means including:

  • Upcoming releases,
  • Shows/tours,
  • Special events,
  • New merch,
  • Your website and social media links, as well as your contact information.

Include a quote

Personally, I’m a big fan of including a quote within a press release, usually after the intro paragraph or so. It’s such a great way to inject a bit of your personality and add a human element.

Again, try to tell a story with your quote, and appeal to people’s emotions. You may find it very interesting what tech and equipment you used, and I’m sure a few other people will too, but you’re going to get a much stronger emotional reaction if your quote pulls from a relatable anecdote during the writing/recording process or talks about the blood, sweat, and tears you put into this.

Remember, you’re trying to connect with people. Usually, we do that through shared fears/passions/experiences.

Experiment with format

There’s no right way to outline a press release, the key is just to make sure you have all the ingredients.

That said, I’m the kind of person that learns best from someone showing me an example, so that’s what I’m going to do for you.

Before you write anything, you want to be sure you have a hi-res photo and photo credit up top.

First Paragraph: This is where you introduce who you are, where you’re from, and what the point of the press release is. IE: Today New York pop-punkers Fish Sticks announce their new EP, Into the Sea, to be released on May 15th. Then you’d include a bit more on the EP—where it was recorded, special guests, etc.

The quote!

Second paragraph: Wrap it up. List any final information like major festivals you’ve played or accomplishments you’ve had, along with a reminder of when/where the EP is out.

Third paragraph: This is where a paragraph long version of your bio might go, under the bolded heading of “about.” Then, you’d include tour dates. Social media should follow below.

How to get the word out

Now that you’ve written an incredible release, how do you actually get it out there?!

Well, there are a few ways. The first thing to know is that there’s going to be a lot of personal one-on-one pitching with any DIY PR campaign, and that is especially true for indie artists. Having a press release that you can attach to a personal pitch is almost certainly going to be the most valuable way to spread the word, because you’re able to use the relationships you have, and build the ones you don’t, rather than just blasting out your press release to the masses and hoping someone stumbles across it and cares. (they won’t)

That said, if you’ve built up a bit of name recognition, you can try a couple less time intensive ways. The best way to do this would be through your own mailing list. (If you don’t have one of those already, it’s time to get on it.)

There are also places you can upload your release like PR Daily, but in my experience, those personal connections you get with the one on one pitches and your own newsletter tend to be best.

Angela Mastrogiacomo is the founder and CEO of Muddy Paw PR, where her artists have seen placement on Alternative Press, Substream, New Noise, and more. She’s also the owner of music blog Infectious Magazine.

Tags: featuring press release write a press release